Serving School Districts in Coos, Curry and Western Douglas Counties

South Coast Education Service District

Policies

 

Section A/B: Board Governance and Operations

  • Nondiscrimination....................................................................................................................................................... AC
    • Discrimination Complaint/Grievance Procedure.............................................................................................AC-AR
  • Americans with Disabilities Act................................................................................................................................. ACA
    • Americans with Disabilities Act........................................................................................................................ACA-AR(1)
    • ADA Grievance Procedure...............................................................................................................................ACA-AR(2)
  • Educational Philosophy..............................................................................................................................................AD
  • ESD Goal Setting........................................................................................................................................................ AE
    • ESD Goal Setting...............................................................................................................................................AE-AR

 

  • Board Legal Status..................................................................................................................................................... BB
    • Board Powers and Duties.................................................................................................................................. BBA
      • Individual Board Member's Authority/Responsibility................................................................................BBAA
      • ESD Boundary Board.................................................................................................................................BBAB
      • Boundary Change Procedures..................................................................................................................BBAB-AR
      • Board Member Qualifications....................................................................................................................BBBA
      • Board Member Oath of Office....................................................................................................................BBBB
    • Board Elections....................................................................................................................................................BBB
    • Board Member Resignation................................................................................................................................BBC
    • Board Member Removal from Office..................................................................................................................BBD
    • Vacancies on the Board.......................................................................................................................................BBE
    • Board Member Ethics........................................................................................................................................... BBF
      • Board Member Ethics and Conflicts of Interest.........................................................................................BBFA
      • Board Member Ethics and Nepotism..........................................................................................................BBFB
    • Board Officers.........................................................................................................................................................BCB
    • Board-Superintendent Relationship.....................................................................................................................BCD
    • Advisory Committees to the Board.......................................................................................................................BCF
    • Consultants to the Board........................................................................................................................................BCH
    • Consultants to the Board........................................................................................................................................BCH-AR
  • Board Meetings/Regular Board Meetings.................................................................................................................. BD/BDA
    • Executive Sessions..............................................................................................................................................BDC
    • Public Participation in Board Meetings..............................................................................................................BDDH
    • Public Participation in Board Meetings..............................................................................................................BDDH/AR
  • Board Work Sessions...................................................................................................................................................BE
  • Policy Development....................................................................................................................................................... BF
    • Administrative Regulations...................................................................................................................................BFCA
  • Board-Staff Communications........................................................................................................................................BG
  • Orientation of New Board Members............................................................................................................................. BH/BHA
    • Board Member Development................................................................................................................................BHB
    • Board Member Compensation and Expense Reimbursement.........................................................................BHD
  • Board Legislative Program.............................................................................................................................................BI
  • Board Memberships........................................................................................................................................................BJ
  • Evaluation of Board Operational Procedures...............................................................................................................BK

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005(4) and 125.300 – 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in

OAR 581-015-0005(18).

Section C: General Administration

  • Superintendent................................................................................................................................................................ CB
    • Qualifications and Duties of the Superintendent.................................................................................................CBA
    • Recruitment and Appointment of the Superintendent..........................................................................................CBB
    • Superintendent's Contract......................................................................................................................................CBC
    • Evaluation of the Superintendent............................................................................................................................CBG
    • Evaluation of the Superintendent.............................................................................................................................CBG-AR
    • Superintendent Professional Growth Plan Timeline..............................................................................................CBG-AR(1)
  • Administrative Organization.............................................................................................................................................. CC
    • Line and Staff Relations.............................................................................................................................................CCB
    • Hiring of Administrators..............................................................................................................................................CCC
    • Contracts-Administrative............................................................................................................................................CCD
    • Evaluation-Administrators...........................................................................................................................................CCG
    • Approval of Handbooks and Directives.....................................................................................................................CHCA
    • Administration in the Absence of Policy......................................................................................................................CHD
  • Layoff/Recall - Administrative Personnel.............................................................................................................................. CPA
    • Layoff/Recall - Administrative Personnel......................................................................................................................CPA-AR

Section D: Fiscal Management

  • District Budget.............................................................................................................................................................. DB
    • General Operating Contingencies.....................................................................................................................DBDA
    • Fund Balance.......................................................................................................................................................DBDB
    • Authorization for Specific Members of Management to Assign Fund Balances..........................................DBDC
    • Flow Assumption (Spending Priority)................................................................................................................DBDE
    • Process for Committing Funds..........................................................................................................................DBDF
    • Budget Preparation.............................................................................................................................................DBE
    • Budget Committee..............................................................................................................................................DBEA
    • Budget Hearing...................................................................................................................................................DBG
    • Budget Implementation.......................................................................................................................................DBJ
    • Budget Transfer Authority....................................................................................................................................DBK
  • Funding Proposals and Applications......................................................................................................................... DD
    • Local Service Plan...............................................................................................................................................DDA
  • Revenues From Private, State and Federal Sources...............................................................................................DE/DEB/DEC
  • Revenues From Non-tax Sources............................................................................................................................... DF
    • Investment of Funds..............................................................................................................................................DFA
    • Providing Space, Other Facilities and Services...............................................................................................DFD
    • Rental Fees and Service Charges.....................................................................................................................DFD-AR
  • Depository of Funds...................................................................................................................................................... DG
    • Authorized Signatures..........................................................................................................................................DGA
  • Bonded Employees and Officers.................................................................................................................................DH
  • Financial Reports and Statements............................................................................................................................... DIC
    • Property Inventories...............................................................................................................................................DID
    • Property Inventory Record.....................................................................................................................................DID-AR
    • Audits.......................................................................................................................................................................DIE
  • District Purchasing.......................................................................................................................................................... DJ
    • Bidding Requirements........................................................................................................................................... DJC
      • Bidding Requirements..................................................................................................................................DJC-AR
    • Personal Services Contracts..............................................................................................................................DJCA-AR
    • Vendor Relations....................................................................................................................................................DJG
  • Payroll............................................................................................................................................................................... DL
    • Salary Deductions...................................................................................................................................................DLB
    • Withholding in Payroll Accounts.............................................................................................................................DLB-AR
  • Expense Reimbursements.............................................................................................................................................. DLC
    • Travel.........................................................................................................................................................................DLC-AR
  • Disposal of District Property........................................................................................................................................... DN
    • Disposal of District Property...................................................................................................................................DN-AR

Section E: Support Services

  • Support Services Goals......................................................................................................................................................EA
  • Safety Program....................................................................................................................................................................EB
  • Safety Program.................................................................................................................................................................... EB-AR
      • Reporting of Hazards.........................................................................................................................................EBAA
      • Safety Committee...............................................................................................................................................EBAC
      • Indoor Air Quality (IAQ).......................................................................................................................................EBAD
    • Accident Prevention and Hazardous Materials........................................................................................................EBB
    • Integrated Pest Management..................................................................................................................................... EBB(2)
      • First Aid**.............................................................................................................................................................EBBA
      • First Aid - Infection Control................................................................................................................................. EBBA-AR
        • Infection Control - HIV, AIDS, HBV.......................................................................................EBBAA/GBEBC/JHCCC
        • Infection Control - Tetanus..........................................................................................................................EBBAA-AR
      • Injury/Illness Reports............................................................................................................................................EBBB
      • Employee Responsibilities Regarding on-the-Job Injury/Accident.................................................................EBBB-AR
      • Resuscitation........................................................................................................................................................EBBC
      • Personal Protective Equipment..........................................................................................................................EBBD
      • Personal Protective Equipment for ESD Classrooms.....................................................................................EBBD-AR
    • Emergency Procedures and Disaster Plans............................................................................................... .AR ........ EBC/EBCA
      • Emergency Drills...................................................................................................................................................EBCB
      • Hazardous Threats................................................................................................................................................EBCC
      • Emergency Closures.............................................................................................................................................EBCD
    • Buildings and Ground Security...................................................................................................................................... ECA
      • Access to Buildings...............................................................................................................................................ECAA
      • Vandalism/Malicious Mischief/Theft**..................................................................................................................ECAB
    • Buildings and Ground Maintenance..............................................................................................................................ECB
    • Traffic and Parking Controls..........................................................................................................................................ECD
    • Authorized Use of District Equipment and Materials.................................................................................................. EDC/KGF
      • Use of District Activity Vehicles for Student Transportation................................................................................EEACD
    • Student Transportation in Private Vehicles....................................................................................................................EEAE
    • District Vehicles/Seat Belts/Child Safety System........................................................................................................EEBAA
    • Use of Private Vehicles for District Business...............................................................................................................EEBB
  • Emergency Closures...................................................................................................................................EBCD/GCBD/GDBD-AR
  • Data Management...................................................................................................................................................................EH
  • Risk and Insurance Management........................................................................................................................................... EI
    • Insurance Program..........................................................................................................................................................EIA

The following symbol is used on some policies:

 

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005 (4) and 125.300 - 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18).

 

Section G: Personnel

    • Personnel: Definitions*................................................................................................................................................GAA
    • Job Descriptions..........................................................................................................................................................GAB
    • Equal Employment Opportunity...................................................................................................................................GBA
    • Veterans' Preference..............................................................................................................................................GBA-AR
    • Staff Involvement in Decision Making.........................................................................................................................GBB
    • Staff Ethics......................................................................................................................................................... GBC ...... AR
      • Staff Dress and Grooming................................................................................................................................... GBCA
        • Alcohol/Controlled Substance Abuse.........................................................................................................GBCBA
    • Board Staff Communications........................................................................................................................................GBD
    • Mother Friendly Workplace............................................................................................................................................GBDA
    • Staff Health and Safety*.................................................................................................... ........... GBE ......... AR. ........ GBEG2
      • Workers' Compensation Insurance..................................................................................................... .GBEA ............ AR
        • Hazardous Materials......................................................................................................................................GBEAD
      • Communicable Disease......................................................................................................................................... GBEB
        • Staff-HIV, AIDS and HBV................................................................................................................................GBEBA
        • Infection Control - HIV, AIDS, HBV..................................................................................GBEBC/JHCCC/EBBAA
      • Drug-Free Workplace*............................................................................................................................................GBEC
      • ..................................................................................................................................................... AR(1) ..................... AR(2)
        • Medical Examinations/Drug Testing*............................................................................................................GBED
    • Staff Participation in Political Activities..........................................................................................................................GBG
    • Staff/Student/Parent Relations**.......................................................................................................................GBH/JECAC
    • Weapons in Schools-Staff................................................................................................................................................GBJ
    • Tobacco-Free Environment........................................................................................................................GBK/JFCG/KGC
    • Personnel Records*.......................................................................................................................................... GBL ........... AR
      • Disclosure of Information.......................................................................................................................................GBLA
    • Staff Complaints*............................................................................................................................................................GBM
    • Whistleblower*..................................................................................................................................................................GBMA
    • Staff Complaints.............................................................................................................................GBM AR(1).............AR(2)
    • Hazing/Harassment/Intimidation/Bullying/Menacing Complaint..................................................................GBNA/JBA-AR
    • Hazing/Harassment/Intimidation/Bullying/Menacing -Staff......................................................................AR...............GBNA
    • Cyberbullying....................................................................................................................................................GBNAA/JFCFA
    • Personal Communication Devices and Social Media-Staff**...................................................................................GCAB
    • Associated Payroll Costs*..................................................................................................................................GCBC/GDBC
    • Associated Payroll Costs............................................................................................................................. GCBC/GDBC-AR
      • Continuation Coverage Health Benefits..............................................................................................GCBCA/GDBCA
    • Leaves and Absences*........................................................................................................................................GCBD/GDBD
    • Leaves and Absences.................................................................................................................................... GCBD/GDBD-AR
      • Administrative Leave............................................................................................................ GCBD/GDBD/EBCD-AR(2)
        • Family Medical Leave.......................................................GCBDA/GDBDA.................AR(1)........................
        • Early Return to Work....................................................................................................................GCBDB/GDBDB
      • Domestic Violence/Harassment/Sexual Assault/Stalking Leave....................................................GCBDC/GDBDC
      • Sick Time and Sick Leave...................................................................................................................GCBDD/GDBDD
    • License Requirements........................................................................................................................................................GCA
    • Recruitment of LIcensed Staff*...........................................................................................................................................GCC
    • Hiring........................................................................................................................................................................... GCD/GDD
      • Criminal Records Checks/Fingerprinting*.................................................................................................GCDA/GDDA
      • Criminal Records Checks/Fingerprinting.............................................................................................GCDA/GDDA-AR
    • Staff Development for Managements/Confidential...........................................................................................................GCLA
    • Evaluation of Staff*.........................................................................................................................................................GCN/GDN
    • Layoff-Licensed Staff*..........................................................................................................................................................GCPA
    • Resignation of Staff*................................................................................................................................................GCPB/GDPB
    • Retirement of Staff................................................................................................................................................... GCPC/GDPC
      • Discipline and Dismissal of Licensed Staff*.............................................................................................................GCPD
    • Procedure for Board Hearing..............................................................................................................................................GCPE
    • Nonschool Employment.......................................................................................................................................... GCQA/GDQA
      • Tutoring or Student Evaluation for Pay....................................................................................................................GCQAB
      • Copyrights and Patents............................................................................................................................................GCQBA
      • Educational Assistants...................................................................................................................................................GDA
  • Recruitment of Classified Staff*................................................................................................................................................... GDC
    • Procedures for Hiring New Employees.............................................................................................................GDC/GDD-AR
    • Substitute Classified Employees......................................................................................................................................GDEA

The following symbols are used on some sample policies:

 

* May be subject to collective bargaining.

 

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005 (4) and 125.300 - 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18).

 

[ ] Brackets occur in sample policies to indicate the need for districts to select or tailor information specific to their particular situations.

 

Section H: Negotiations

  • Scope of Negotiations.......................................................................................................................................................HC

The following symbols are used on some sample policies:

 

* May be subject to collective bargaining.

 

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005 (4) and 125.300 - 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18).

 

[ ] Brackets occur in sample policies to indicate the need for districts to select or tailor information specific to their particular situations.

 

Section I: Instruction

  • Relations with Home-School Students**..........................................................................................................................IBDJA
  • ESD Calendar....................................................................................................................................................................IC/ICA
  • Instructional Program Development......................................................................................................................................... IF
    • Curriculum Research/Pilot Projects.............................................................................................................................. IFB
        • Students with Disabilities...........................................................................................................................IGBA
        • Records of Students with Disabilities.....................................................................................................IGBAB
        • Confidentiality - Education Records of Students with Disabilities................................................IGBAB-AR
        • Special Education - Personnel................................................................................................................IGBAC
        • Special Education - Participation in Regular Education Programs
        • Special Education - Public Availability of State Application.................................................................IGBAK
        • Special Education - Services for Home-Schooled Students with Disabilities**
        • ...............................................................................................................................................................IGBAL-AR
        • Bilingual Education........................................................................................................................................IGBI
        • Student Fundraising Activities.....................................................................................................................IGDF
        • Student Enterprise Funds............................................................................................................................IGDG
        • Contests for Students...................................................................................................................................IGDH
    • Use of Feature Films/Videos**.................................................................................................................................... IIABB
      • Electronic Communications System...................................................................................................................IIBGA
      • Electronic Communications System............................................................................................................IIBGA-AR
    • Field Trips and Special Events**....................................................................................................................................IICA
    • Volunteers.........................................................................................................................................................................IICC
  • Evaluation of Instructional Programs........................................................................................................................................ IM
    • Studying Controversial Issues.........................................................................................................................................INB
  • Animals in ESD Facilities........................................................................................................................................................ING

The following symbol is used on some policies:

 

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005 (4) and 125.300 - 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18).

 

Section J: Students

  • Student Policy Objectives..................................................................................................................................................JAA
  • Equal Educational Opportunity.............................................................................................................................................. JB
    • Sexual Harassment............................................................................................................................................JBA/GBN
    • Sexual Harassment Complaint Procedure................................................................................................JBA/GBN-AR
  • Attendance.................................................................................................................................................................................. JE
    • Staff/Student/Parent Relations**....................................................................................................................JECAC/GBH
    • Personal Communication Devices and Social Media..................................................................................JFCEB......AR
    • Hazing/Harassment/Intimidation/Bullying/Menacing Complaint Procedures..................................................JFCF-AR
    • Cyberbullying................................................................................................................................................JFCFA/GBNAA
    • Use of Tobacco, Alcohol or Drugs............................................................................................................JFCG/KGC/GBK
    • Weapons.........................................................................................................................................................................JFCJ
    • Use of Restraint and Seclusion.....................................................................................................................................JGAB
    • Student Behavior Management.......................................................................................................................................JGC
    • Discipline of Students with Disabilities**..........................................................................................................JGDA/JGEA
    • Student Health Services and Requirements...................................................................................................................JHC
    • Communicable Diseases............................................................................................................................................... JHCC
      • Students - HIV and HBV**....................................................................................................JHCCC/EB BAA/GBEBC
    • Prescription/Non Prescription Medication..............................................................................................JHCD/JHCDA-AR
    • Student Safety...................................................................................................................................................................JHF
    • Student Safety............................................................................................................................................................. JHF-AR
      • Supervision of Students**....................................................................................................................................JHFA
      • Reporting of Suspected Child Abuse.................................................................................................................JHFE
      • Reporting of Suspected Child Abuse............................................................................................................JHFE-AR
      • Reporting Requirements Regarding Sexual Conduct with Students..............................................................JHFF
    • Adherence to Component District Student Policies....................................................................................................JKA
  • Staff-Student Relations............................................................................................................................................................JM
  • Student Fees, Fines and Charges..........................................................................................................................................JN
  • Education Records**....................................................................................................................................................JO/IGBAB
  • Education Records Management**...................................................................................................................... JO/IGBAB-AR
    • Directory Information**...................................................................................................................................................JOA
    • Personally Identifiable Information**.............................................................................................................................JOB
    • Legal Names of Students..............................................................................................................................................JOC
  • Public Records........................................................................................................................................................................KBA
  • Public Records..................................................................................................................................................................KBA-AR
  • Public Complaint Procedure..............................................................................................................................................KL-AR
  • Public Complaint About ESD Personnel...................................................................................................................KLD-AR(1)
  • ........................................................................................................................................................................................KLD-AR(2)
  • ........................................................................................................................................................................................KLD-AR(3)

The following symbol is used on some policies:

 

** As used in this policy, the term parent includes legal guardian or person in a parental relationship. The status and duties of a legal guardian are defined in ORS 125.005 (4) and 125.300 - 125.325. The determination of whether an individual is acting in a parental relationship, for purposes of determining residency, depends on the evaluation of the factors listed in ORS 419B.373. The determination for other purposes depends on evaluation of those factors and a power of attorney executed pursuant to ORS 109.056. For special education students, parent also includes a surrogate parent, an adult student to whom rights have transferred and foster parent as defined in OAR 581-015-0005 (18).

 

South Coast ESD | 1350 Teakwood Ave. | Coos Bay, OR 97420 | 541-269-1611